Payroll and Accounts Payable Specialist

20-May-2019, The Children's Institute - Other
Job Status: Full time   Location: Wilkinsburg, PA (Regent Square Area)

Job Summary

Member of the Finance and Accounting team that ensures accurate processing and recording of organization’s biweekly payroll and accounts payable. Performs responsibilities for Payroll and Time Attendance systems, Accounts Payable, General Ledger Reconciliations and Cash Receipts Posting.

Job Relationships

Responsible To: Manager of Finance/Manager of Accounting

Workers Supervised: None

Interacts With: Sentric, Vendors, Accounting, Human Resources, Information Systems, Materials Management, CI Management and Staff


Education: Associate degree in Business, Accounting or related field or equivalent education/experience is required.

Licensure: None

Certification: None

Clearances: Act 73 FBI*Act 34 Criminal Clearance*Act 33 Child Clearance

**Clearances must be obtained within 30 days of hire in order to continue active employment.

Training and Experience: Minimum 3 years payroll, accounts payable and/or accounting experience is required. Proficiency with Microsoft Office, emphasis with Excel. Must be detailed oriented, organized, and have excellent communication and interpersonal skills.

Job Responsibilities

• Executes payroll on a bi-weekly basis, based on employee time as recorded in time attendance module.
• Reviews and balances payroll registers against time and attendance records prior to payroll submission.
• Adjusts/maintains time data as recorded in the Attendance On Demand.
• Create employee profiles and verifies employee changes within Sentric WorkForce, making necessary adjustments that impact payroll (i.e. deductions, taxes, pay rate).
• Ensures employee Sentric profiles are set-up with appropriate access to Workforce and Attendance On Demand.
• Researches, analyzes and resolves payroll related issues, responding to all employee inquiries regarding payroll questions in a timely and courteous manner.
• Reconciles pay-period data posted to CI repository and biweekly and monthly journal entries for all payroll related activity, including accruals.
• Communicates with Sentric on all system updates, issues and processes.
• Ensures accuracy of annual W-2’s and monitors timely filing of monthly, quarterly, and annual governmental filings and unclaimed payroll checks.
• Maintains confidentiality of all pertinent payroll information in accordance with established policy.
• Maintains current knowledge of and compliance with all federal, state and local tax procedures.
• Updates, creates and maintains all documentation detailing payroll processes.
• Assist in providing support and training to managers and staff on the use of Sentric and Attendance on Demand.

• Prepares daily cash log for next day posting.
• Prepares and processes Accounts Payables by first:
o Verifies proper approval of invoices or check requests prior to processing.
o Verifying correct GP general ledger coding of all invoices and check requests.
o Confirms Material Management’s receipt of merchandise and cost.
o Determines if a vendor is to receive a 1099 and obtains tax identification on all new vendors.
o Contacts vendors and/or staff to resolve invoice or check requests issues.
o Enters voucher information into the GP.
o Issues and distributes checks and creates electronic funds transfer (EFT) file for upload to PNC Bank
o Maintains paid vouchers files.
• Annually generates the IRS 1099 tax reports, verifies, distributes and files.
• Maintains the Daily Cash Log and enters transactions into GP
• Responsible for providing VP of Finance with all AP checks greater than $10,000 to review and approve
• Prepares daily cash receipt deposits, enters into the GP software and provides patient accounting with worksheet detailing amounts received on patient accounts.
• Prints off daily wires from the PNC account to record in GP and provide to patient accounting.
• Responsible for the compilation and maintenance of misc. records, files and reports.
• Maintains confidentiality of all pertinent information in accordance with established policy.
• Performs various tasks and projects as assigned.

Employment Application

Employment Application Employment Application (201 KB)

Submit cover letter, resume, application and salary requirements

Lisa Wakefield
[email protected]
The Children's Institute
1405 Shady Avenue
Pittsburgh, PA 15217
Fax: 412-420-2299
Please email resumes and cover letters in PDF format, or you may fax them to the number above. The Children’s Institute of Pittsburgh is an Equal Opportunity Employer.
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